Bookkeeper and Administrative Assistant
1420 Seaway Drive, Fort Pierce, FL 34949
The Ocean Research & Conservation Association (ORCA) seeks to fill the full-time position of
Bookkeeper and Administrative Assistant. The mission of ORCA, which is headquartered in Ft.
Pierce, Florida, is to protect and restore aquatic ecosystems and the species they sustain through the
development of innovative technologies and science-based conservation action.
Candidates must possess an A.A. degree or higher in accounting or a business related degree. The
candidate must have a minimum of two years experience in accounting or bookkeeping. Excellent
writing, editing, verbal and written communication skills required. Strong ability to multi-task and
think outside of the box, as well as excellent interpersonal skills and ability to work effectively both as
member of a team and independently are essential. Experience working in Human Resources and with
government grant and contract management a plus.
Maintaining the financial records for the organization as well as specific programs and projects to
include insuring compliance with federal, state, and company policies, procedures, and regulations.
Reconcile or note and report discrepancies found in records. Filing government grants using
Fastlane.gov, grants.gov and other government websites and services. Classify and record accounts
receivable, accounts payable and payroll and summarize in the form of cash flow statements and other
requested reports. Calculate and prepare checks for utilities, reimbursements and other payments.
Maintain records of corporate assets and liabilities to allow for accurate balance sheet statements.
Ensure timely year end closing of financials for CPA's preparation of tax returns. Assist in developing
the annual capital and operating expense budgets. Create, maintain and manage ORCA fixed assets to
include tagging assets, maintaining fixed asset database and yearly inventory of fixed assets. Manage
grants and contracts from award to expiration.
• Human Resources:
Serve as liaison for ORCA with Tri-Net and provide assistance to team members with human resources
issues as needed. Ensure all insurance contracts and policies are up-to-date. Assist employees with
health care enrollment and management. Negotiate, manage and maintain contracts with insurance
companies other agencies. Assist in the development of corporate documents. Develop, recommend
and review programs and activities to maintain ORCA's desired corporate culture.
Assist in performance of general office duties such as filing, answering telephones, and handling routine
correspondence. Participate as needed in ORCA community outreach and fundraising events. Show
initiative in seeking out other tasks and providing assistance to other team members.
Other duties as requested.
To apply, please email a cover letter, resume, and a list of three professional references to Halley Rohm firstname.lastname@example.org.